Statutes of The International Union of Air Pollution Prevention
and Environmental Protection Associations
Adopted 15 August 2000. Amended 2003, 2004, 2011
This statute replaces all earlier Statutes and Bye-laws by the Union.
1 The name of the Union shall be the “The International Union of Air Pollution Prevention and Environmental Protection Associations” (IUAPPA).
2 The Union is a non-political, non-profit-making organisation, registered for the time being in the United Kingdom.
3 OBJECTS OF THE UNION
3.1 The Objects of the Union shall be to promote progress in the prevention and control of air pollution, the protection of the environment and the adoption of sustainable development.
3.2 The Union may seek to further its objectives by any relevant means, including:
4.1 There shall be four grades of membership as follows:
All grades of membership shall receive copies of the IUAPPA Newsletter, other communications and publications and such other privileges as the International Board and/or Executive Committee may from time to time decide.
4.2 Qualifications for Membership
Members of the International Union shall be voluntary associations, of a civic, scientific or professional character, which are non-political and non profit-making, and concerned with the maintenance of clean air and related objectives as described in clause 3. Member organisations, which shall pay such subscriptions as the Executive Committee may determine, taking into account any guidance from the International Board, shall have the right to be represented on the International Board and shall each have one vote.
4.2.2 Associate Members
Associate Members of the Union may include any organisation (including commercial, professional, governmental and voluntary organisations and regional and international groupings of organisations) which does not in every respect fulfil the conditions laid down in clause 4.2.1, but which satisfies the Executive Committee, or a sub-committee appointed by the Executive Committee for this purpose, that it subscribes to the objectives of the Union in clause 3 above, and that its policies and practices make it suitable for membership of the Union. Associate Members, who shall pay such subscription as the Executive Committee may determine, taking into account any general guidance from the International Board, shall have the right to attend meetings of the International Board and may address the Board at the invitation of the Chair, but shall have no vote.
4.2.3 Supporters of the Union
The Executive Committee, taking onto account any general guidance from the International Board, may welcome into a category of membership known as ‘Supporters of the Union’ any individual or group of individuals who support the objectives of the Union as described in clause 3, and assist the work of the Union by payment of a subscription, donation or other practical means Any such Supporter of the Union may be invited to attend meetings of the International Board at the invitation of the President but shall have no vote.
4.2.4 Honorary Members
The International Board may award honorary membership to any person or organisation in recognition of their work for the objectives of the Union. Honorary Members shall have the right to attend meetings of the International Board as observers but shall have no vote.
5.1 The amount of any subscription or other contribution from Members, Associate Members and Supporters shall be determined periodically by the Executive Committee in bye-laws taking into account any guidance from the International Board.
5.2 Subject to any general guidance from the International Board, the Executive Committee shall have the power to set the subscription of a new member at the level it considers appropriate, or to waive any such subscription for an initial period..
5.3 The Executive Committee, taking into account any general guidance from the International Board, shall have power to waive the payment of any annual subscription or other contribution by a Member or Associate Member in circumstances that, in the opinion of the Executive Committee, are appropriate.
6. SUSPENSION OF MEMBERSHIP
6.1 Where a member, as described in paragraph 4.2.1, fails to pay its subscription for more than two years without the prior approval of the Executive Committee, that Committee, taking into account any general guidance from the International Board, may terminate the membership of that association, or may permit it to remain as a member on such conditions as the Executive Committee sees fit save that no such Member shall have the right to vote until it has resumed payment of subscriptions.
6.2 Where the objectives, policies or activities of any Associate Member appear no longer to be compatible with the Union’s Objectives, that Associate Member may be suspended from associate membership by the Executive Committee for such period as the Executive Committee may consider appropriate.
7 GOVERNANCE OF THE UNION
7.1 The Union shall be governed by the International Board and the Executive Committee assisted by the Secretariat. The International Board shall determine the policies of the Union and the Executive Committee, with the assistance of the Secretariat, shall be responsible for their implementation.
7.2 International Board
7.2.1 The International Board consists of the President, Vice-Presidents, Immediate Past President, Honorary Treasurer, together with one authorised representative from each Full Member of the Union.
7.2.2 Each former President is eligible to be a member of the International Board. They shall not be entitled to vote but carry the title “Past President and Member of the International Board”.
7.2.3 The business of the Union shall be decided by resolutions passed by the International Board. Each member entitled to vote shall have one vote.
7.2.4 The International Board may alter the Statute by a decision of three-quarters of the Board members present at a properly constituted meeting, or in a postal ballot.
7.2.5 The International Board may dissolve the Union by a decision of three-quarters of the Board members present at a duly constituted meeting. In such an event, any properties and monies belonging to the Union shall be distributed among the member organisations in proportion to their then current annual subscriptions.
7.2.6 The International Board shall be chaired by the President or, in his absence, by a Vice-President.
7.2.7 The Board shall meet annually, or more often as required by the business of the Union, whenever possible in conjunction with a world congress, or regional conference of IUAPPA.
7.2.8 Three months notice of any Board meeting shall be given, together with a preliminary agenda of items to be considered.
7.2.9 The quorum for a meeting of the Board shall be one-quarter of the total number of members of the International Board, one of whom must be the President or a Vice-President.
7.2.10 Resolutions shall be passed by a majority of votes except as otherwise provided.
7.2.11 A Board member who is unable to attend a meeting may vote by proxy providing that he has given full written authority for another Board member (in attendance) to vote on his behalf. In the case of an equality of votes, the Chairman shall have a casting vote.
7.2.12 Where it is desirable to conclude a matter requiring the International Board’s agreement by resolution or vote, the President may authorise the Director General to seek the Board’s agreement by electronic mail, telefax or post, as appropriate. All members shall be informed of the results of any such ballot as soon as possible.
7.2.13 The International Board may establish sub-committees for such purposes as it may consider appropriate. Such committees shall report annually to the International Board and their membership and continued existence shall be confirmed by the International Board at its annual meeting.
7.3 Honorary Officers
7.3.1 The member association leading the organisation of the next world congress shall be invited to appoint the President of the International Board.
7.3.2 The International Board shall elect from within its own ranks up to five Vice-Presidents, of whom
7.3.3 The International Board shall elect an Hon. Treasurer who will be responsible to the International Board for ensuring proper account is kept of the Union’s funds.
7.3.4 The Election of the President and of the Honorary Treasurer shall take place at the International Board meeting held during a World Congress. Vice-Presidents may be elected at that meeting or at any subsequent Board meeting.
7.3.5 President, Vice-Presidents and Hon. Treasurer shall serve a term of office of three years which shall be from one world congress to the next, subject to the following exceptions:
7.4 Executive Committee
7.4.1 The Executive Committee shall consist of the President, the Vice-Presidents, the Immediate Past President, the Honorary Treasurer and the Director General
7.4.2 The Executive Committee may co-opt up to three additional members with appropriate expertise, but in doing so shall have regard, so far as reasonably practicable, for regional balance.
7.4.3 With the exception of the Director General, members of the Executive Committee act in an honorary capacity only.
7.4.4 The Executive Committee is authorised to conduct Union business on behalf of the International Board according to the Statute, and such policies and guidelines as the International Board may from time to time determine. It may decide its own rules of operation.
7.4.5 All business conducted by the Executive Committee requires ratification by the International Board.
7.4.6 The Executive Committee shall meet as often as required by the business of the Union, but at least once in each calendar year.
7.5.1 The Secretariat shall consist of a Director General and such other staff as approved by the Executive Committee.
7.5.2 The Director General shall be responsible to the Executive Committee and to the International Board for the general conduct of the Union’s business, including:
8 FINANCE AND ACCOUNTS
8.1.1 The Director General is responsible, in liaison with the Hon. Treasurer, for preparing the annual budget of the Union together with supporting documents, for approval by the International Board.
8.1.2 Except as provided by the annual budget or where authority has been delegated by the International Board, the funds of IUAPPA may not be committed without the prior agreement of the Hon. Treasurer or, if this is impracticable, by two members of the Executive Committee from different member associations and the Director General.
8.1.3 After the end of each financial year the Director General shall prepare for the Executive Committee and the International Board, a balance sheet drawn up in accordance with proper accounting practice.
8.1.4 The accounts shall be audited annually and duly signed by an independent qualified auditor, appointed by the International Board.
8.1.5 The fiscal year of the Union shall start on 1 January and end on 31 December of the same year.
8.1.6 The liability of members is limited; in the event of the Union being dissolved, such liability shall be equally shared and shall not exceed the minimum annual subscription.
8.2 Every Executive Committee Member or other officer of the Union shall be indemnified out of the assets of the Union against any liability incurred by him in that capacity in defending any proceedings, whether civil or criminal, in which judgment is given in his favour or in which he is acquitted or in connection with any application in which relief is granted to him by the court from liability for negligence, default, breach of duty or breach of trust in relation to the affairs of the Union.
9.1 The business of the Union shall be conducted in English and such other language or languages as may, from time to time, be determined by the International Board.
9.2 Announcements, Calls for Papers and Programmes for World Congresses and Regional Conferences of IUAPPA should be provided in English and, if desired, the language of the host organisation. Organisers should use their best endeavours to provide such documentation in French and other relevant language or languages.
9.3 All plenary sessions at world congresses shall be conducted in English and if desired, the language of the host organisation. Consideration should be given to providing translation facilities into French and other relevant languages if reasonably practicable.
9.4 Plenary sessions at regional conferences may be conducted in the language of the host member, with translation into English provided if circumstances allow.
10 WORLD CONGRESSES AND REGIONAL CONFERENCES
10.1 The International Board shall approve the venue and timing of world congresses and regional conferences. In the case of a world congress this should be agreed a minimum of five years in advance and for a regional conference no less than one year in advance.
10.2 The venue of world congresses may be any appropriate place approved by the International Board, not necessarily within the national boundaries of the member organisation or organisations entrusted with organising the congress.
10.3 The member organisation, or organisations, to which the Board entrusts preparation of the congress or regional conference shall be responsible for the organisation and funding of the congress or regional conference in all its aspects, and in accordance with the appropriate guidelines set out in the IUAPPA Handbook.
10.4 The organising member(s) shall be responsible for the publication of a report on the proceedings of the congress or regional conference.
10.5 No international meeting or world congress organised under the auspices of the Union shall be held in any country from which attendance of the representatives of any other member association would be barred.
11.1 Member associations are encouraged to cooperate formally or informally, either bilaterally or in regional groupings, for discussion of matters of regional or mutual concern. Such bodies shall be invited to become Associate Members of IUAPPA.
12.1 The International Board shall have a general power of interpretation on any matter on which these Statutes are silent. Their decision shall be final.